About us

Approved Provider Griffith Child Care Centre Inc. trading as Dorothy Waide for Early Learning and Griffith Central Preschool is a community-based non for profit early childhood education and care service committed to providing high-quality care and learning experiences for children and families. We are seeking an experienced and highly organised Administration Manager to join our team at our Dorothy Waide Centre For Early Learning site.

This is a key administrative role responsible for overseeing the centre's administrative operations, family accounts, compliance requirements, and government funding processes, ensuring the smooth and efficient running of the service.

Griffith Child Care Centre Inc. is committed to child safety and the safeguarding of children. Successful applicants will be required to undergo relevant background checks and comply with the centre's child-safe policies and procedures.

Applications close on Sunday, 28th June 2026. All applications will be treated as strictly confidential.

Position Summary

The Administration Manager is responsible for managing all administrative functions of the centre, including enrolments, family accounts, Child Care Subsidy (CCS) administration, record management, human resources administration, and financial reporting support.

The successful applicant will demonstrate exceptional organisational skills, attention to detail, strong communication abilities, and an ability to work autonomously.

Key Responsibilities

Child Care Subsidy (CCS) Administration

• Manage all CCS processes through the relevant government systems.

• Process enrolments and Complying Written Arrangements (CWAs).

• Submit and maintain accurate enrolment notices.

• Monitor CCS attendance submissions and resolve discrepancies.

• Assist families with CCS enquiries and provide guidance regarding subsidy requirements.

• Liaise with Services Australia regarding CCS-related matters.

• Ensure compliance with CCS legislation and reporting obligations.

Enrolment and Family Administration

• Manage enrolment enquiries and waiting lists.

• Coordinate enrolment documentation and orientation processes.

• Maintain accurate family, child, and attendance records.

• Prepare and distribute family communications and correspondence.

• Support family engagement through professional and responsive customer service.
  

Financial Administration

• Manage family accounts, fee collection, and account reconciliations.

• Monitor outstanding fees and implement debt collection procedures where required.

• Assist with budgeting, reporting, and financial administration.

• Prepare administrative reports for management and committee meetings.
  

Human Resources Administration

• Maintain employee records and personnel files.

• Assist with onboarding, and induction processes.

• Monitor staff qualifications, training requirements, and compliance documentation.

• Maintain confidentiality of employee information.
  

Timesheet and Payroll Coordination

• Ensure all staff timesheets are completed accurately and submitted within required timeframes.

• Review and verify timesheets against staff rosters, attendance records, and approved leave.

• Follow up on missing, incomplete, or incorrect timesheets with staff and supervisors.

• Prepare and submit verified timesheet and payroll information to the centre's contracted payroll provider for processing.

• Liaise with the contracted payroll provider regarding payroll queries, corrections, and employee records.

• Assist staff with payroll-related enquiries and escalate matters to the payroll provider when required.

• Ensure confidentiality and security of employee payroll information at all times.

• Support payroll administration processes as required.

Compliance and Governance

• Ensure administrative compliance with:

  • National Quality Framework (NQF)

  • Education and Care Services National Regulations

  • Child Care Subsidy requirements

  • Workplace Health and Safety requirements

  • Privacy and confidentiality legislation

• Coordinate record keeping and document management systems.

General Administration

• Oversee daily administrative operations of the centre.

• Manage office systems, filing, and data management.

• Coordinate maintenance requests and supplier communications.

• Order and monitor office supplies and resources.

• Provide administrative support to the Centre Director.

• Prepare correspondence, reports, minutes, and presentations as required.

Selection Criteria

Essential

• Demonstrated experience in an administration management role.

• An understanding of early childhood education and care administrative requirements.

• Excellent organisational and time management skills.

• High-level computer literacy, including Microsoft Office applications.

• Strong financial administration and account management skills.

• Excellent written and verbal communication skills.

• Ability to maintain confidentiality and exercise discretion.

• Current Working With Children Check (NSW) or willingness to obtain.

• National Police Check or willingness to obtain.
  

Desirable

• Experience working with Child Care Subsidy (CCS) administration and childcare management software.

• Qualification in Business Administration, Management, Accounting, or a related field.

• Previous experience within an early childhood education and care setting.

• Knowledge of KinderM8 or similar childcare management systems.

• Experience working with community-based or not-for-profit organisations.

What We Offer

• Supportive and collaborative team environment.

• Opportunity to contribute to a respected community-based service.

• Professional development opportunities.

• Meaningful work supporting children, families, and educators.